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 IoT Smart Connected Scanning

Innovative Document Capture Solutions


Capture solutions serve as the on-ramp to ingest content into your mission critical business processes. IDT’s philosophy? Capture at the point-of-origin!


Onboard your paper-based content into your ECM, Content Service Platform, Enterprise File Sync and Share, Line of Business, ERP, or Customer Relationship Management applications with the speed.


IoT Smart Connected Scanning powered by CAPSYS CAPTURE ONLINE delivers point-of-origin capture using innovative “Internet of Things” (IoT) technology making data and document capture easier than ever.

The best information demands the best images

From innovative IoT Smart Connected Scanning solutions powered by CAPSYS CAPTURE ONLINE, desktop scanners, and mid-volume to high-speed production scanners, IDT will help you find the right fit for your business. IDT is a premier partner of Kodak Alaris offering a complete range of hardware, software, and premium onsite support services. Explore Workgroup, Departmental, and Production scanner offerings from IDT and Kodak Alaris for ECM and Content Services Platform Solutions.

  • Desktop

    Ideal for the busy medium-sized organization or single-department application, desktop and network scanners from Kodak Alaris are perfect for ad-hoc scanning and customer-facing transactions.

  • Departmental

    Kodak Alaris’ departmental scanners are designed to be shared by multiple users in departments that need to capture large batches of documents. Perfect for back-office applications, these scanners are built with sophistication to automate your capture process.

  • Production

    Highly reliable production scanners from Kodak Alaris are ready to tackle the most demanding high-volume, centralized, data capture environments. Intelligent features provide the confidence of accurate document conversions.


At Kodak Alaris, we are your trusted business partner. We keep your devices in working order, and we help you get the greatest value out of your products and solutions. Let IDT and Kodak Alaris show you how we can help create an environment with more efficient workflows and processes that will allow your information to become your power. Contact IDT today if you’re ready to succeed in the era of data chaos – through superior repair and maintenance to smarter added-value services.

Increase Productivity and Efficiency

In just under 5 minutes, you can deploy a full-featured data and document capture solution that ingests all your various types of documents and pushes them into your critical business processes through the convenience of a single push of a button.


Our intelligent capture solutions through CAPSYS CAPTURE ONLINE can easily and efficiently capture documents for organizations of any size and volume from anywhere at any time in both centralized and distributed document capture environments. CAPSYS also uses advanced technology featuring People-Augmented AI and machine learning for more accurate classification, extraction and validation across all types of different document types and formats.

IDT’s Intelligent Document Capture and Processing Software

CAPSYS® is a leading provider of Cloud and On-Premises based Intelligent Document Processing, Scanning, Fax and Email Capture solutions designed to streamline the process of acquiring structured, semi-structured, or unstructured documents and information helping our customers go fully digital to transform their business. CAPSYS leverages the use of industry-standard HTML5 Web-browsers for the end user experience such as Google Chrome, Microsoft Edge, Safari, Brave, or Firefox.


Learn more about how CAPSYS provides not only robust fax and email message and attachment capture but also industry-leading People-Augmented AI Solutions (DynamicOCR™).


Contact IDT today to learn more about CAPSYS CAPTURE and CAPSYS CAPTURE ONLINE!


IoT Smart and ECO Friendly 

No PCs, no cables, no drivers, no OS updates, no application software. What could be easier? And, because IoT Smart Connected Scanning requires no externally connected PCs or Monitors to capture your documents. That means fewer carbon emissions. Now that's just plain IoT SMART!


Document scanning solutions for the last 30 years have been overly complicated, requiring layers and layers of IT Technology using technical acronyms like "TWAIN, ISIS, and WIA driver configurations" that we have labeled the, "IT Tower of Babel."


Watch our 3-minute video on how we have completely eliminated the IT Tower of Babel and replaced it with an IoT Smart Connected Scanning solution.


There is a very good reason why Buyers Lab recognized Alaris and our capture solution for Outstanding Achievement in Innovation, calling it a "groundbreaking" solution. Read the full press release by clicking here.


IoT Smart Connected Scanning powered by CAPSYS CAPTURE ONLINE from IDT has pre-built connectors to all kinds of Customer Relationship Management applications, Enterprise File Sync and Share solutions, Content Service Platforms, and ECM providers.

Pre-Built Connectors for Popular CRM, Content Service Platforms, and ECM Providers



IoT Smart Connected Scanning Overview and Intro

Powered by CAPSYS CAPTURE ONLINE, IoT Smart Connected Scanning offers network-connected capture that sits at the front edge of an organization's process and integrates directly into a Line of Business System or Content Service Platform solutions available from IDT. Content can be onboarded directly into business processes and real-time acknowledgment is received at the point of scanning using CAPSYS CAPTURE ONLINE. Thanks to immediate exception notifications, missing forms, signatures, and other crucial information can be caught and corrected instantly, saving money and improving our customer’s overall experience.


Download and read the IoT Smart Connected Scanning product brochure powered by CAPSYS CAPTURE ONLINE.

It’s Smart

Scan one easy set-up sheet using patented technology


Access automated workflows


No end-user training required


Finished image files directly from the scanner

It’s Connected

Continuous monitoring with notifications


Accurate delivery of data and metadata


Seamless integration with your Content Services, ERP, CRM, and Line of Business applications


No on-site PC or software required

It’s Scalable

Cloud-capable, modern, scalable architecture


Enterprise-level security


Tightly integrated using advanced API technologies


Remotely managed

Learn how and why IoT Smart Connected Scanning came to the market by watching CAPTURE CAPITALIST's Podcast where he interviews Kodak Alaris' Worldwide Product Manager! Here you will get exclusive insight into IoT Smart Connected Scanning capabilities, Kodak Alaris' future directions and the market direction, and a variety of industry application uses. You'll learn about:


  • Superior paper handling and performance


  • Enterprise-level security, including a separate data path and control path to isolate confidential content for secure transmission


  • Unique System on a Chip and Perfect Page technology and how their technology delivers high-quality paper scanning and image quality that is unmatched in the industry


  • User Feedback Messaging System that can be configured to send back messages to the scanner operator, such as “Page 3 missing a signature” or “Missing PO Number” so that you can give a very clear description of why the system cannot process the document


  • No PCs required, provisioning in minutes using patented QR Code technology requiring no IT involvement

Your Advanced solution with no IT involvement that allows for

capture directly into a CAPSYS CAPTURE ONLINE business process


A new, secure, and reliable solution that provides you with the confidence to get documents captured right the first time and minimize exceptions.


Short lead-time and easy on-site set-up without IT involvement and training.


Have full control and manage your fleet & solution centrally.


Eliminate the IT Tower of Babel.

No PCs, no cables, no drivers, no OS updates, no application software. What could be easier?


Contact IDT today to learn more about IoT Smart Connected Scanning solutions from IDTCAPSYS CAPTURE ONLINE, and Kodak Alaris!

Need to Fax or Integrate with a Proprietary System?

Using our optional plugin for Retarus' Global Cloud-based Messaging and Faxing servicesIoT Smart Connected Scanning can be used to send your paper-based fax documents safely and securely using a soft-touch keypad on the device. Frequently used destination phone numbers can also be programmed into a button configuration so no phone number needs to be remembered or manually keyed into the soft dialer.


If you have a proprietary system that needs to be integrated with IoT Smart Connected Scanning, we've got you covered. We know IoT Smart Connected Scanning inside and out and we know how to integrate disparate systems and various other technologies!

Testimonials


quotesArtboard 1 copy 2

The networked scanning solution IDT provided has allowed us to eliminate hand sorting and speed up survey processing, doubling our output, saving time and labor costs. Now we just open up the mail, put it in one pile, regardless of document size, and scan it!

Laurie Wojtkowski

Director of Operations, Ipsos

Latest Resources

IDT’s clients share our passion for results and it shows in their success. Learn more by reading our featured client results stories. Here you will find a collection of information and resources in the form of videos, events, white papers, Q&A, and have the opportunity to read and watch what our clients are saying about their ROI-driven Content Services solutions provided by Integrated Document Technologies, Inc. (IDT).

by Paul Szemplinski 20 Aug, 2023
In today's fast-paced world, the efficiency of document management plays a crucial role in the success of businesses and organizations. Traditional document scanning methods are not only time-consuming but also prone to errors and inefficiencies. Enter CAPSYS, a pioneer in leveraging IoT (Internet of Things) technology to revolutionize the way we approach document scanning and management. In this blog post, we'll delve into the exciting world of IoT-powered document scanning and explore how CAPSYS is leading the way in transforming this essential business process. The Power of IoT in Document Management The IoT has permeated various industries, transforming the way we interact with technology and data. In the realm of document management, IoT technology has brought about a seismic shift in how documents are captured, processed, and utilized. IoT-enabled document scanning solutions, such as those offered by CAPSYS, combine cutting-edge hardware and intelligent software to streamline and enhance document management processes. Real-time Connectivity: Traditional document scanning methods often require manual intervention, leading to delays and potential errors. With IoT technology, devices can be interconnected in real-time, allowing for instant data transfer, updates, and notifications. CAPSYS leverages this connectivity to provide a seamless and efficient document scanning experience. Remote Accessibility: IoT-enabled document scanners can be remotely accessed and controlled, making it possible for employees to initiate scanning processes from various locations. This is particularly beneficial in today's remote and hybrid work environments, where access to physical scanners may be limited. Enhanced Data Accuracy: CAPSYS employs advanced data capture technologies, including Optical Character Recognition (OCR) and Intelligent Character Recognition (ICR), which utilize machine learning algorithms to accurately extract and interpret data from scanned documents. This significantly reduces the chances of human errors and data inconsistencies. Automated Workflows: One of the standout features of IoT-powered document scanning from CAPSYS is the ability to create automated workflows. These workflows can be customized to match the unique requirements of an organization, ensuring that documents are routed to the appropriate departments, individuals, or storage locations automatically. Scalability and Integration: As businesses grow, their document management needs to evolve as well. IoT technology allows CAPSYS to create scalable solutions that can seamlessly integrate with existing software and systems, adapting to the changing needs of organizations without disruption. Security and Compliance: IoT-enabled document scanning solutions prioritize security and compliance. CAPSYS incorporates robust encryption, access controls, and audit trails to safeguard sensitive information and ensure adherence to industry regulations. Environmental Impact: By digitizing documents and reducing the need for physical storage, IoT-powered document scanning contributes to eco-friendly practices and the reduction of paper waste. The CAPSYS Advantage CAPSYS has emerged as a frontrunner in the realm of IoT-powered document scanning solutions. We have taken an innovative approach to leveraging IoT technology in document management has led to numerous benefits for businesses and organizations of all sizes: Streamlined Processes: CAPSYS solutions reduce manual tasks and accelerate document processing, leading to improved operational efficiency.  Cost Savings: By automating workflows and minimizing errors, businesses can achieve significant cost savings in terms of time, resources, and potential legal penalties. IoT Smart Connected Scanning demonstrates a 40-65% cost savings over traditional, MFP, TWAIN-based document capture. Enhanced Customer Experience: Quick and accurate document processing translates to faster response times and improved customer interactions. Future-Proof Solutions: CAPSYS' commitment to innovation ensures that their solutions evolve alongside technological advancements, future-proofing your document management strategies. Superior Image Quality: Perfect Page technology from Kodak Alaris is embedded into each and every IoT Smart Connected Scanning scanning appliance. Perfect Page produces superior image quality that is as good or better than the original. The patented image science technology is using “System on a Chip” architecture that is embedded in the firmware of every IoT Smart Connected Scanning appliance. More on that subject can be found here: https://idt-inc.com/faqs/ The marriage of IoT technology and document scanning offered by CAPSYS has ushered in a new era of efficiency, accuracy, and scalability in document management. By harnessing the power of real-time connectivity, automated workflows, and advanced data capture techniques, businesses can not only streamline their operations but also enhance security, compliance, and overall customer experience. As the digital landscape and digital document transformation continue to evolve, embracing IoT-powered document scanning solutions from CAPSYS is a strategic move that positions your organization at the forefront of innovation and success.
by Paul Szemplinski 01 Nov, 2021
While Microsoft Office SharePoint has been around since 2001, the basic formula for scanning documents into SharePoint has been largely the same for the past 30 years. The document capture experience for SharePoint (as well as other Content Services Platform and ECM solutions) have been primarily driven by PCs and/or MFDs (Multi-Function Devices), tethered connections, software drivers such as TWAIN or ISIS, Thick Client Application Software Installations, Ongoing Patching and Hotfixes, Virus/Malware/Ransomware installation, Training Services for End Users and IT and Network/OS configuration processes conducted by your IT department. The archaic formula is needlessly complex, introduces many points of failure into the process, and is largely expensive. If you are looking for a Fast, Easy, and Economical way to scan and capture your paper-based documents into Microsoft Office 365 SharePoint – then look no further, you are in the right place! Introducing IoT Smart Connected Scanning powered by CAPSYS CAPTURE ONLINE . IoT Smart Connected Scanning powered by CAPSYS CAPTURE ONLINE completely shatters the antiquated 30-year-old formula and has revolutionized the way paper-based documents are captured. Let's dive into the Top-10 reasons on how IoT Smart Connected is revolutionizing the Microsoft Office SharePoint marketplace! An Installation and Deployment process unmatched in the Industry From unboxing the equipment, performing light assembly, powering up, and scanning your custom configured QR code – the entire experience can be completed in just under 5 minutes by non-technical users. No previous MFP or document scanning solution has ever been able to accomplish such a feat. Once that simple installation and deployment process has been completed, you are fully operational! It should be, after all, it's IoT aware, and it's SMART! Archaic and alternative document capture solutions require PCs, application software, software drivers, installation and configuration, anti-malware, anti-virus, anti-ransomware, patching, hotfixes, IT involvement, and ongoing support services. Ease of Use If the 5 minute or less installation and deployment process wasn’t enough to demonstrate simplicity, then how does the end-user experience stack up when interacting with the IoT Smart Connected Appliance? Well, during that 5 minute or less experience, CAPSYS CAPTURE ONLINE behind the scenes already provisioned your SharePoint Document Capture application portfolio on each of your IoT SMART appliances. In other words, we have already delivered an easy-to-use “Single push-button interface” that allows your end-users to begin capturing documents and delivering them to your key line of business applications such as: Accounts Payable/ERP System Human Resources/HRIS system Sales Order Processing Patient OnBoarding Insurance Underwriting Loan Processing And many more! IoT Smart Connected Scanning appliances can even perform outbound faxing services using Retarus’ Global Cloud Fax and Messaging Services . The benefit of our integration with Retarus is now you have a single device that can SCAN and FAX your documents out using a premier cloud-based faxing, SMS, and E-Mail solution provider. Near Realtime Operator Feedback Have you ever experienced after you scanned your documents with your MFP/MFD or tethered PC-based scanning application that your documents never arrived where you expected them to go? Worse yet, you didn’t come to that realization until hours, days or weeks later? With IoT Smart Connected Scanning that won’t happen and here’s why. Unique to the IoT Smart Connected Scanning platform is what we term, “positive user confirmation” capabilities. With IoT Smart Connected Scanning for SharePoint , we can determine - based on your business rules - what makes up an acceptable document submission. For example, if your batch submission requires signatures to be present on documents, or a specific set of document types MUST BE contained in the batch scanning process, we have the ability to detect the existence of those requirements in near real-time. Further, we communicate a meaningful message back on the IoT Smart Connected Appliance user such as an “Accepted” or “Rejected” status. To serve as another example, we can check that a required signature or required document type is missing from the batch. We can even tell you which document type is missing. And, we do all this before the user ever leaves the IoT Smart appliance! Patented Perfect Page Perfect Page - from Kodak Alaris - technology produces superior image quality that is as good or better than the original. The patented image science technology is using “System on a Chip” architecture that is embedded in the firmware of every IoT Smart Connected Scanning appliance. That means no third-party document scanning software applications or third-party licensed image enhancement technology such as VRS, or end-user configuration processes are required. The end result is pristine image quality, images that are ideal for OCR applications all while delivering compact image file sizes that have been optimized for Cloud storage. Nobody else in the industry, no MFP/MFD manufacturer has the Perfect Page enhancement technology. Visit https://www.idt-inc.com/faqs/ and download and read a Perfect Page brochure and watch a quick demonstration to learn more. Blazing Fast, Small Footprint and Superior Paper Handling With IoT Smart Connected Scanning for Microsoft Office 365 SharePoint , you get the ability to capture paper documents of varying weights, shapes, and sizes, simplex, duplex, black and white, color, with a number of different file format options including popular PDF and TIF formats. And, it is fast…. up to 80 pages per minute. Massively Impressive Cost Savings By as much as 40-65%. Yes, you heard that correctly. Why? Because we have eliminated all of the extra IT Tower of Babel layers that needlessly drive the costs upward. The IT Tower of Babel refers to all the layers in between your paper and your business process - PCs, document scanning application software licenses, annual software maintenance, on-premises based installation services, IT ongoing support costs, etc. When you have multiple locations, multiple decentralized capture locations, the cost differential becomes strikingly massive. Remotely Managed Once your custom QR code completes the licensing and provisioning process, your fleet of IoT Smart Connected Scanning appliances for Microsoft 365 SharePoint is fully managed remotely via the Cloud. Application changes to a single IoT Smart Connected appliance or the entire fleet of appliances are made remotely thereafter. Purpose-Built with Security and Chain of Custody in Mind IoT Smart Connected Scanning powered by CAPSYS CAPTURE ONLINE provides optional support for RFID authentication technology using industry standards such as SAML, Active Directory, LDAP, Ping Federate, or other authentication methods. RFID security connects the user to the documents being scanned. The time, place, device, person, and documents are all linked using metadata and all those attributes are carried through the entire capture process. Built into each and every IoT Smart Connected Scanning appliance powered by CAPSYS CAPTURE ONLINE is a unique, dual-channel architecture. The remote management of the IoT Smart appliance is performed on a separate distinct channel from which the documents are being captured upon. Each channel is encrypted at REST and while in transit. This unique, dual-channel architecture provides the kind of security needed to meet the most stringent requirements in today’s Edge Computing environments. A tethered-based scanning solution or even an MFP simply can’t do this. Malware, Virus and Ransomware Resilient PCs and application software are vulnerable to outside threats. PC-driven applications can leak sensitive and proprietary data outside of an organization – intentionally or unintentionally. PC-based, tether-driven scanning application software solutions must be provisioned with a security suite, patched, and monitored not only initially but on an ongoing basis. And, remember the risk and expense to do this for any organization increases by the number of decentralized locations and as well as the number of PC-based tether-driven scanning solutions deployed. IoT Smart Connected Scanning appliances are virus, malware, and ransomware resilient.  Managed Capture as a Service by CAPSYS CAPTURE ONLINE. What makes IoT Smart Connected Scanning the ideal document capture platform for Microsoft 365 SharePoint is it is all powered by CAPSYS CAPTURE ONLINE – a complete Managed Capture as a Service solution provisioned in Microsoft Azure Datacenters – both Commercial and Government Editions. Whether you need to innovative document capture at the End Points of your Business Process using IoT Smart Capture devices, decentralized capture using traditional tethered based devices, centralized capture using 200 pages per minute devices, email ingestion with attachments, or even automated fax capture – CAPSYS Technologies has the ideal Cloud solution for your organization. For more information on IoT Smart Connected Scanning powered by CAPSYS CAPTURE ONLINE please visit https://www.capsystech.com .
by Paul Szemplinski 20 May, 2021
I. Situation: The Nightmare That Is Shared Email Whether your organization is— Public, private, a government agency, or a not-for-profit entity In the healthcare, insurance or higher education marketplace A manufacturer, distributor, operate in the logistics field, or a very large Global 2000 company Or a small to mid-sized organization You are likely feeling the pain and bad daytime dreams that accompany Shared Email Box use within your organization. There is an influx of emails that arrive at your organization addressed to a mix of real-recipient and alias-recipient inboxes. Addresses such as AccountsPayable@xyz.com, salesorders@xyz.com, claimsadjudication@xyz.com, info@xyz.com or customerservice@xyz.gov or .org. There is no real identifiable “person” assigned to the other side of these mailboxes—at least from the sender’s perspective. Internally, on the receiving side, you do have at least one person, sometimes an entire “SWAT” team accessing these real and aliased email addresses—known as the “Shared Email Boxes.” Unfortunately, this often creates a free-for-all approach in terms of who works inbound emails and how they are handled. It’s a process that could use improvement, but it’s difficult to know where to begin. Team members are responsible for identifying which items belong to whom, working the item to its completion, and then moving that “finished” item out of the inbox into a Shared Email Box subfolder, to differentiate email items that are unread, inflight, or email items that have actually been completed. We know the process of accessing a Shared Email Box is all manual—an ad-hoc, people-driven approach (prone to error) to working the items in the Shared Email Box, and there is no genuine accountability. You may even have gotten a bit clever and... Download and Read the full post at: https://bit.ly/3ykXDx9
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