Paper Document Scanning, Conversion, and Document Digitization Services

IDT provides professional document scanning and digitization services for a wide variety of business records and media. We can convert standard paper documents, business records, photographs, X-rays, books, large-format documents, microfilm, microfiche, aperture cards, and other legacy media into secure digital files.

Whether you have a few boxes of records or a large-scale backfile conversion project, IDT can develop a scanning strategy based on your document types, volume, indexing requirements, security needs, and desired digital format.

The cost of a document scanning project depends on several factors, including the number and condition of documents, document preparation requirements, scanning resolution, indexing requirements, OCR processing, file format, quality-control requirements, and final delivery method.

Because every document conversion project is different, IDT evaluates your requirements and develops a project-specific approach and pricing model. Our goal is to provide a cost-effective solution while maintaining the image quality, accuracy, security, and accessibility your organization requires.

Yes. IDT specializes in high-volume document scanning and backfile conversion projects for commercial businesses, government agencies, healthcare organizations, educational institutions, financial services organizations, manufacturers, and other organizations with substantial document archives.

Our document conversion process is designed to efficiently prepare, scan, index, quality-check, and deliver large quantities of records while maintaining document integrity and chain of custody throughout the project.

Protecting your information is a critical part of IDT’s document scanning process. IDT uses barcode tracking and documented chain-of-custody procedures to track documents throughout the conversion process.

Our secure facility incorporates physical and electronic safeguards, including controlled storage and surveillance. Digital information is also protected through encryption and appropriate security controls. These measures help protect the confidentiality and integrity of your organization’s records throughout the document conversion lifecycle.

Chain of custody refers to the documented process IDT uses to track and safeguard your documents from the time they are received through scanning, indexing, quality control, digital delivery, and final return or authorized destruction.

IDT uses controlled processes, including barcode tracking, to maintain accountability for documents as they move through each stage of the conversion process. This helps ensure that your records are accounted for, handled only by authorized personnel, and protected throughout the entire scanning lifecycle.

For organizations handling confidential, sensitive, or business-critical records, IDT’s chain-of-custody procedures provide an additional level of security, accountability, and confidence that your documents are protected while in our care.

Yes. IDT can use Optical Character Recognition (OCR) to transform scanned document images into searchable digital content. OCR allows users to search for words and information contained within scanned documents rather than manually reviewing individual pages.

For organizations requiring more advanced document processing, IDT can also incorporate AI-driven technologies such as CAPSYS AcuityAI™ to classify documents, extract important information, and help automate downstream business processes.

IDT can convert scanned documents into commonly used digital formats based on your organization’s requirements, including searchable PDF and image-based formats such as TIFF.

The appropriate format depends on how the documents will ultimately be stored, searched, retrieved, shared, or imported into another system. IDT works with your organization to determine the appropriate file format, image quality, indexing structure, and delivery method for your project.

Yes. IDT can capture indexing information and prepare scanned documents for import into Enterprise Content Management (ECM), document management, content services, and other line-of-business systems.

Rather than simply delivering folders of scanned images, IDT can help organize documents using meaningful metadata such as customer number, employee name, invoice number, document type, date, or other information your organization uses to retrieve and manage records.

Once your document scanning and quality-control process is complete, IDT can return the original documents to your organization or arrange for secure offsite shredding based on your requirements.

The appropriate disposition process is established as part of the project so your organization knows how its physical records will be handled before, during, and after conversion.

Yes. Organizations that prefer to keep documents at their own facilities can take advantage of IDT’s IoT Smart Connected Scanning solution.

IoT Smart Connected Scanning enables documents to be captured at the point of origin and securely delivered into centralized business processes and document management systems. This approach can be particularly valuable for organizations with distributed offices, confidential records, or ongoing day-forward scanning requirements.

Organizations often underestimate the time, equipment, staffing, document preparation, indexing, quality control, security, and project management required for a large document scanning project.

Outsourcing document scanning to IDT allows your employees to remain focused on their primary responsibilities while experienced document conversion professionals manage the scanning process. IDT can also help ensure consistent image quality, indexing accuracy, document tracking, security, and quality control throughout the project.

For organizations with ongoing scanning requirements, IDT can also help determine whether centralized scanning, outsourced conversion, or IoT Smart Connected Scanning is the most appropriate long-term strategy.