IDT SmartScan360 AI™ is available for $1,200 per month, with a $2,500 one-time implementation fee and a 12-month minimum subscription commitment.

The subscription includes one Kodak Alaris S2070 document scanner, one named CAPSYS CAPTURE user, CAPSYS AcuityAI Extract™ for three predefined indexing fields, Microsoft 365 SharePoint integration, and processing for up to 40,000 pages per month.

The implementation fee includes configuration and integration with one existing SharePoint document library within your organization’s existing Microsoft 365 tenant.

Your IDT SmartScan360 AI™ subscription includes processing for up to 40,000 pages per month.

This monthly allowance is shared across all users and scanners associated with your subscription. Adding users or scanners does not increase your included page capacity.

Unused pages do not roll over to subsequent months.

Organizations requiring additional processing capacity can purchase additional monthly page allowances in increments of 10,000 pages.

IDT SmartScan360 AI™ uses CAPSYS AcuityAI Extract™ to automatically extract three predefined indexing fields from each document.

For the standard subscription, AI extraction processes up to the first three pages of each document. CAPSYS CAPTURE performs OCR on all scanned pages, ensuring the complete document is available as a searchable PDF.

The extracted indexing information and searchable PDF are delivered to your organization’s existing Microsoft 365 SharePoint document library.

Documents must be separated before scanning. Automated document classification and separation are not included in the standard subscription but may be available as separately priced enhancements.

Yes. IDT SmartScan360 AI™ integrates directly with Microsoft 365 SharePoint, automatically delivering searchable PDF documents and their associated AI-extracted indexing metadata into your organization’s existing SharePoint document library.

This integration helps transform paper documents into organized, searchable digital information within your existing Microsoft 365 environment, making documents easier to locate, retrieve, and manage without introducing a separate document repository.

The standard $2,500 one-time implementation fee includes configuration and integration with one existing SharePoint document library within your organization’s existing Microsoft 365 tenant.

If your organization requires a new Microsoft 365 tenant, a new SharePoint environment, or additional integrations, those services are outside the standard implementation package and can be separately scoped and quoted.

Yes. IDT SmartScan360 AI™ is designed to accommodate your organization’s evolving document scanning requirements.

Your standard subscription includes one Kodak Alaris S2070 scanner, one named CAPSYS CAPTURE user, and three predefined AI indexing fields.

Additional named users, Kodak Alaris scanners, and AI indexing fields may be available for an additional monthly subscription fee.

Organizations can also request advanced capabilities, such as automated document classification and document separation, which are separately evaluated, scoped, and priced.

Please note: Adding users or scanners does not increase the standard 40,000-page monthly processing allowance. Additional page capacity must be purchased separately.

IDT SmartScan360 AI™ is designed for organizations that want to scan their own documents using professional scanning technology.

Your employees operate the included Kodak Alaris S2070 scanner at your location. CAPSYS CAPTURE processes the scanned documents, while CAPSYS AcuityAI Extract™ automatically extracts predefined indexing information.

Searchable PDF documents and their associated indexing information are then delivered to your existing Microsoft 365 SharePoint document library.

This approach allows your organization to maintain physical control of its paper records and establish its own scanning schedule, whether digitizing historical backlogs or processing newly received documents.

Yes. With the standard IDT SmartScan360 AI™ subscription, your employees prepare and separate documents before scanning.

This includes identifying where one document ends and another begins, removing staples or paper clips as necessary, and organizing documents for scanning.

CAPSYS CAPTURE processes all scanned pages using optical character recognition (OCR), while CAPSYS AcuityAI Extract™ extracts three predefined indexing fields from up to the first three pages of each pre-separated document.

Automated document classification and mixed-document separation are not included in the standard subscription. These advanced capabilities may be available as separately scoped and priced enhancements.

With IDT SmartScan360 AI™, your organization retains physical control of its original paper documents throughout the scanning process.

Because scanning takes place at your location using the included Kodak Alaris S2070 scanner, your documents do not need to be transported to an outside scanning facility.

After scanning, your organization determines whether to retain, archive, or securely destroy the original paper documents according to its internal records retention policies and applicable legal or regulatory requirements.

Meanwhile, CAPSYS CAPTURE and CAPSYS AcuityAI Extract™ help transform your scanned documents into searchable digital records within Microsoft 365 SharePoint. 

Yes. IDT SmartScan360 AI™ can be expanded to support document scanning at multiple office locations.

The standard subscription includes one Kodak Alaris S2070 scanner and one named CAPSYS CAPTURE user. Additional scanners and named users may be added for separately quoted subscription fees.

Each location can scan documents using CAPSYS CAPTURE and CAPSYS AcuityAI Extract™, with searchable PDF documents and associated indexing information delivered to your organization’s existing Microsoft 365 SharePoint document library, subject to the agreed configuration.

Important: The standard 40,000-page monthly processing allowance is shared across all users and scanners under the subscription, regardless of location. Additional processing capacity is available in increments of 10,000 pages per month.

es. IDT SmartScan360 AI™ requires a minimum 12-month subscription commitment.

The standard subscription costs $1,200 per month, plus a $2,500 one-time implementation fee.

During the subscription, your organization receives access to the included Kodak Alaris S2070 scanner, CAPSYS CAPTURE, CAPSYS AcuityAI Extract™, and the configured Microsoft 365 SharePoint integration, subject to the subscription agreement.

Renewal, cancellation, and equipment return provisions will be governed by the applicable subscription agreement.

No. IDT SmartScan360 AI™ does not require training AI models on your organization’s documents.

Powered by CAPSYS AcuityAI Extract™, SmartScan360 AI™ uses advanced artificial intelligence to identify and extract information based on document content and context rather than relying on traditional document templates.

Unlike conventional document capture solutions that may require extensive document-specific model training, SmartScan360 AI™ can extract predefined information from different document layouts without training an AI model on your documents.

The standard subscription includes configuration of three predefined indexing fields. CAPSYS AcuityAI Extract™ analyzes up to the first three pages of each pre-separated document to identify and extract the requested information.

Initial configuration and testing help ensure the extraction process meets your organization’s requirements.

No customer-document model training. No rigid document templates. Just intelligent document indexing.

Yes. The Kodak Alaris S2070 scanner included with every IDT SmartScan360 AI™ subscription features Perfect Page® image enhancement technology.

Perfect Page® automatically improves scanned document quality by correcting skewed pages, adjusting contrast, reducing background noise, and applying other image enhancements.

These capabilities help produce cleaner, more readable scanned documents, improving the quality of images processed by CAPSYS CAPTURE OCR and CAPSYS AcuityAI for intelligent data extraction.

By combining Perfect Page® with OCR, ICR, and AI-powered indexing, IDT SmartScan360 AI™ helps organizations transform paper documents into searchable, organized digital information.

Learn more about Kodak Alaris Perfect Page® technology →