GRaaS

Governance Rules as a Service

the industry's first complete, fully researched, legally defensible document retention solution

Governance Rules as a Service (GRaaS) is a complete single source of truth end-to-end retention solution from OnBase by Hyland Software and IDT. GRaaS combines a fully researched, web-accessible retention schedule—powered by the Iron Mountain® Policy Center solution—with robust, rules-based automation to apply those same written retention rules directly to documents that reside in your content services platform solution from OnBase and IDT.

Get the inside scoop by watching the video and demonstration on GRaaS. Dive into what drove the development and release of GRaaS, in partnership with Iron Mountain, as CAPTURE CAPITALIST interviews Hyland Software's GRaaS Evangelist.

What is the Benefit for Your Business?

With GRaaS from Hyland and IDT you get:

An established legally defensible, evergreen retention schedule for OnBase documents that reflects the latest global laws and regulations aligned by industry and jurisdiction
An end-to-end solution that enforces a consistent, structured retention policy for OnBase documents through automation
Peace of mind knowing you won’t have to hire costly legal firms to perform analysis and maintain compliance

Minimization of legal risks associated with the accumulation of expired records and keeping information longer than required
Reduced processing time and expense associated with manual deletion of unneeded documents
Increased system efficiency through the automatic destruction of documents that no longer have value

HR Professionals

We know you have a very unique set of challenges that GRaaS specifically addresses.

Download and read the HR GRaaS solution spotlight datasheet!

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Automatic Document Destruction with Assurance

Laws and regulations related to retention will inevitably change, therefore the policies are updated according to insight from an international network of law firms. Integration with OnBase Document Retention provides automated management of these pre-defined retention schedules and destruction of documents in accordance with the policies. Records managers can then focus their time on more valuable strategic initiatives and end-users can continue working in OnBase by Hyland and IDT seamlessly while GRaaS manages information governance policies in the background. Know your obligations, show compliance, and confidently destroy documents with Governance Rules as a Service.

Download and read the GRaaS Solution Product Overview.

image of governance rules as service (GRaaS)

Establishing a Retention Schedule has Never Been Easier!

Graas provides a fully researched and vetted retention schedule

This is backed by Iron Mountain and updated regularly to account for new laws and retention regulations—giving organizations the comfort they need to take action and destroy documents and do it with confidence.

Researching and formulating a complete information governance policy for any content services platform—requires more time, money, and resources than most organizations can afford or support, leading to a lack of confidence in their policies. As a result, they compromise between their policies with practicality and often then choose to retain all of their content forever in fear of destroying content at the wrong time, increasing overall risk including possible legal liability and major fines from a costly audit. Does this sound like your organization? Read on.

Automated management and execution of policy

With GRaaS, checks, statements, and other related transactional documents are automatically destroyed after their retention period expires. Due to the high volume of these kinds of documents—in some cases well over 100,000 items daily—the automation capabilities of GRaaS provided by Document Retention ensure retention policies are consistently applied and documents are destroyed with little human interaction required.

Don't miss out—the time to act is now!

With GRaaS from Hyland OnBase and IDT you get:

Iron Mountain® Policy Center provides a complete, web-based retention schedule for OnBase documents, backed by high-quality legal research from an international network of law firms and updated to reflect the latest regulatory changes
The home page dashboard with interactive tiles shows summaries of Rule Types and Retention Periods, as well as total counts of business functions, record classes, and citations
Retention schedule search allows users to quickly and easily find relevant retention policies across the enterprise
Audit logging captures changes to the portal, retention content, and user profiles for auditors and other authorities
Hyland Retention Connector integrates Policy Center with OnBase by pulling retention information from Policy Center, matching Record Types with Document Types, and pushing appropriate retention settings into OnBase with a single click
OnBase Document Retention manages the retention period and initiates the destruction of stored documents, providing automated execution of the retention rules outlined by Policy Center
Legal hold capability excludes a document from the purge process to ensure it is not destroyed
Certificates of Destruction provide users information on and proof of previously destroyed documents
Document Retention Report lists documents purged and those excluded with exclusion reason

Testimonials

"What has always set IDT apart is their ability to understand each organization’s unique needs and tailor solutions accordingly, rather than offering a one-size-fits-all approach.”

JIM GIO, CIO

TRIANGLE PACKAGE MACHINERY

"We have used IDT for many years and have been extremely satisfied with them! The personal support and technology was essential in keeping our imaging platform at optimal performance levels. They're one of a kind and I highly recommend them!”

SHERI WINKLER, VICE PRESIDENT

COLONIAL SAVINGS, F.A.

"I have worked with IDT for over 15 years at this point and they have been great! We consistently receive an excellent level of support from them and project implementation always goes smoothly. They have solved so many problems for us over the years. I can wholeheartedly recommend IDT.”

KASEY JOHNSON, IMAGING SYSTEMS ADMINISTRATOR

COLONIAL SAVINGS, F.A.

"Loved working with this Company on multiple big scanning projects! We received great communication through the whole process, the staff is wonderful to work with and made a huge project so smooth and easy and they are resonable on thier pricing!! Highly Recommended!! A+++”

MELISSA BAUER, RECORDS MANAGER

MCHENRY COUNTY GOVERNMENT

"The networked scanning solution IDT provided has allowed us to eliminate hand sorting and speed up survey processing, doubling our output, saving time and labor costs. Now we just open up the mail, put it in one pile, regardless of document size, and scan it!”

LAURIE WOJTKOWSKI, DIRECTOR OF OPERATIONS

IPSOS

“After dissecting our workflows, IDT thought outside-the-box. They were spot-on with their recommendations, and delivered what they promised: a better tool, and a better process.”

BRYAN SWARTZ, SENIOR VICE PRESIDENT OF AUDIENCE OPERATIONS

OMEDA

"IDT has expertise we don’t have in-house. They provide what we ask for, and new ways to approach our specific issues. Moving to a Cloud ECM system ensures our documents are readily accessible, saves us money, and solves the Disaster Recovery concern.”

SEAN HANSEN, DIRECTOR FINANCIAL PLANNING & ANALYSIS

TEXTRON MARINE & LAND SYSTEMS

"Without content services from IDT, we would have had to hire 20 people just to mine and pull the documents and burn them on a CD or thumb drive. There’s no way we could have accomplished it and met our timeline for compliance."

MARCIA WILSON, VICE PRESIDENT OF IMAGING

COLONIAL SAVINGS

"Moving is very paper-intensive and our agents don’t get paid until the paperwork is processed. Expanding our document capture system with IDT allowed us to speed up agent payment, eliminate shipping costs, reduce central processing, and help increase agent loyalty and recruitment. It is a completely automated process and really gives us a leg up on our competitors."

RANDY VALENTINO, VP AND CTO

BEKINS VAN LINES

Latest Resources

IDT’s clients share our passion for results and it shows in their success. Learn more by reading our featured client results stories. Here you will find a collection of information and resources in the form of videos, events, white papers, Q&A, and have the opportunity to read and watch what our clients are saying about their ROI-driven Content Services solutions provided by Integrated Document Technologies, Inc. (IDT).