Governance Rules as a Service (GRaaS)

The industry’s first complete fully researched, legally defensible Document Retention Solution

Governance Rules as a Service (GRaaS) is a complete single source of truth end-to-end retention solution from OnBase by Hyland Software and IDT. GRaaS combines a fully researched, web-accessible retention schedule—powered by the Iron Mountain® Policy Center solution—with robust, rules-based automation to apply those same written retention rules directly to documents that reside your content services platform solution from OnBase and IDT.

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Watch CAPTURE CAPITALIST's podcast interview of Tom Grucza, Product Evangelist for GRaaS solution from Hyland

Get the inside scoop and demonstration on GRaaS.  CAPTURE CAPITALIST's interviews Hyland Software's GRaaS Evangelist and dive into what drove development and release of GRaaS in partnership with Iron Mountain ->>

With GRaaS from Hyland and IDT you get: 

An established legally defensible, evergreen retention schedule for OnBase documents that reflects the latest global laws and regulations aligned by industry and jurisdiction

An end-to-end solution that enforces a consistent, structured retention policy for OnBase documents through automation

Peace of mind knowing you won’t have to hire costly legal firms to perform analysis and maintain compliance

Minimization of legal risks associated with the accumulation of expired records and keeping information longer than required

Reduced processing time and expense associated with manual deletion of unneeded documents

Increased system efficiency through the automatic destruction of documents that no longer have value

HR Professionals

We know you have a very unique set of challenges that GRaaS specifically addresses.  Download and read the HR GRaaS solution spotlight datasheet!

Automatic Document Destruction with Assurance

Laws and regulations related to retention will inevitably change, therefore the policies are updated according to insight from an international network of law firms. Integration with OnBase Document Retention provides automated management of these pre-defined retention schedules and destruction of documents in accordance with the policies.  Records managers can then focus their time on more valuable strategic initiatives and end-users can continue working in OnBase by Hyland and IDT seamlessly while GRaaS manages information governance policies in the background. Know your obligations, show compliance, and confidently destroy documents with Governance Rules as a Service.

Download and read the GRaaS solution product datasheet.

Governance Rules as a Service information poster
Establishing a Retention Schedule has never been easier!

GRaaS provides a fully researched and vetted retention schedule: backed by Iron Mountain and updated regularly to account for new laws and retention regulations—giving organizations the comfort they need to take action and destroy documents and do it with confidence.

Researching and formulating a complete information governance policy for any content services platform – requires more time, money, and resources than most organizations can afford or support, leading to a lack of confidence in their policies. As a result, they compromise between their policies with practicality and often then choose to retain all of their content forever in fear of destroying content at the wrong time, increasing overall risk including possible legal liability and major fines from a costly audit. Does this sound like your organization?  Read on.

Automated management & execution of policy: With GRaaS, checks, statements, and other related transactional documents are automatically destroyed after their retention period expires. Due to the high volume of these kinds of documents—in some cases well over 100,000 items daily—the automation capabilities of GRaaS provided by Document Retention ensure retention policies are consistently applied and documents are destroyed with little human interaction required.

HR employee benefits

The time to act is now!

To summarize, with GRaaS from Hyland OnBase and IDT you get the following:

  • Iron Mountain® Policy Center provides a complete, web-based retention schedule for OnBase documents, backed by high quality legal research from an international network of law firms and updated to reflect the latest regulatory changes
  • Home page dashboard with interactive tiles shows summaries of Rule Types and Retention Periods, as well as total counts of business functions, record classes, and citations
  • Retention schedule search allows users to quickly and easily find relevant retention policies across the enterprise
  • Audit logging captures changes to the portal, retention content and user profiles for auditors and other authorities
  • Hyland Retention Connector integrates Policy Center with OnBase by pulling retention information from Policy Center, matching Record Types with Document Types, and pushing appropriate retention settings into OnBase with a single click
  • OnBase Document Retention manages the retention period and initiates the destruction of stored documents, providing automated execution of the retention rules outlined by Policy Center
  • Legal hold capability excludes a document from the purge process to ensure it is not destroyed
  • Certificates of Destruction provide users information on and proof of previously destroyed documents
  • Document Retention Report lists documents purged and those excluded with exclusion reason

Contact us for more information about our GRaaS solution and content services platform offerings and services. We are based in Itasca, IL, with a presence in Colorado, California, Texas, and Florida and serve clients nationwide.