Enterprise File Sync and Share Services
Cloud-based folder, document and file sharing
Hyland’s enterprise file sync and share product, ShareBase, is an ideal extension to your OnBase Content Services solution. ShareBase gives organizations the ability to maintain ownership and control the entire process. ShareBase is hosted in a secured cloud specifically designed for content management, allowing you to share files with confidence. Many processes require employees to share and collaborate on documents with people outside of your organization – from customers and vendors to constituents and auditors. ShareBase by Hyland is an enterprise file sync and share (EFSS) product that provides secure, cloud-based sharing while ensuring your organization retains ownership and control. When used in conjunction with an OnBase Content Services solution, document sharing becomes an automated part of your business processes, reducing bottlenecks caused by the manual copying and pasting of files.
Automate Sharing. Empower Users. Retain Control.
ShareBase is designed specifically for your enterprise because it allows you to:
- Extend your OnBase solution – share and collaborate automatically as part of your business processes.
- Retain corporate control – easily transfer and revoke ownership of shared folders as employees leave or change roles.
- Share with confidence – always know where your data is located and that it is never co-mingled with the data of other organizations. Have multiple storage areas with unique encryption keys for each area.
Extends your OnBase solution
By interacting with OnBase, ShareBase allows you to share content managed in OnBase with individuals both inside and outside your organization. Using workflow business rules, OnBase automatically adds documents to ShareBase and notifies recipients via emails containing secure links – with options to add password protection and expiration dates. When a business process requires individuals to add new or updated documents, OnBase can automatically create secure folders in ShareBase for documents to be uploaded into. Once in ShareBase, documents are automatically imported and indexed into OnBase.
Retain control of your documents
ShareBase uses corporate email addresses to create user accounts, ensuring your organization retains ownership of any shared information. Administrators tightly control who uses the product and determine which users can share externally. When users manually share documents, they can assign rights and permissions at the folder-level all the way down to the individual document-level. When users leave your organization or change roles, rights can easily be revoked or transferred, mitigating the risk of unauthorized access and ensuring continuity during transitions of personnel. An audit trail allows you to see exactly what content is being shared and accessed and by whom.
Share with confidence in a purpose-built cloud
ShareBase is hosted in a cloud specifically designed for content management, utilizing data centers strategically positioned around the globe. Your IT department will choose what region and data center your information will be located and backed up. Your corporate data will never be co-mingled with that of other organizations. Every customer is given unique encryption keys, protecting your information from unauthorized access.
Download the ShareBase Executive Brief to learn more about ShareBase from IDT and Hyland.
CAPSYS CAPTURE is integrated with ShareBase EFSS by Hyland
CAPSYS CAPTURE - a purpose Built Data and Document Capture and Workflow Automation is the perfect addition to your EFSS solution. Content that originates from a variety of sources such as distributed scanning, production scanning, fax, emails (including attachments), XML and JSON data feeds, and much more can be ingested into CAPSYS, processed through a rules based workflow and be served out to ShareBase EFSS folders safely and securely using CAPSYS' EFSS QSX technology. Integration into ShareBase EFSS is a breeze with a simple to use EFSS QSX configuration panel that allows an administrator to drop the QSX onto a workflow map and then enter in all their ShareBase credentials such as the ShareBase URL, security token, link expiration parameters, etc. In minutes your capture workflow process can be ShareBase EFSS enabled!
Contact IDT today learn more about ShareBase EFSS and CAPSYS solutions from IDT and Hyland.